1. Database Management
- Centralized Employee Data: Store and manage all employee information, such as personal details, contact information, job roles,
and employment history, in a centralized, easily accessible database.
- Document Management:Upload, store, and manage employee documents, such as contracts, ID proofs, and
certificates, securely in the cloud.
2. Leave and Attendance Management
- Leave Tracking: Manage and track employee leave requests, approvals, and balances, with customizable leave policies
for different departments or regions.
- Attendance Management:Monitor employee attendance through multiple methods, such as biometric integration, mobile check-in/check-out, or web-based time tracking.
- Shift Management: Create and manage employee shifts, ensuring smooth operations and compliance with labor laws.
- Overtime Tracking: Track and manage overtime hours and automate the calculation of overtime pay.
3. Time and Attendance
- Enable employees to log their working hours, project time, and breaks using an intuitive timesheet interface.
- Time Tracking: Automate time tracking with integrations for biometric devices and RFID cards, ensuring accurate and hassle-
free attendance records.
- Geo-Fencing:*Set up geo-fencing to ensure that employees can only clock in and out when they are within a specific
geographic location.
- Shift Scheduling:Manage complex shift schedules, assign shifts to employees, and track attendance across different time zones.
4. Performance Management
- Goal Setting: Set, manage, and track employee goals, aligning them with organizational objectives to drive performance and
productivity.
- Performance Reviews: Conduct performance appraisals with customizable review cycles, 360-degree feedback, and self-
assessments.
- Continuous Feedback: Provide ongoing feedback to employees, encouraging regular communication and improvement
throughout the year.
5. Employee Self-Service Portal
- Self-Service Dashboard: Empower employees to manage their own information, such as updating personal details, applying for
leave, viewing pay slips, and accessing company policies through a user-friendly self-service portal.
- Mobile App: Provide employees with access to the self-service portal on their mobile devices, allowing them to manage their
HR tasks on the go.
- Expense Management:Enable employees to submit and track expense claims, with automated approval workflows.
6. Onboarding and Offboarding
- Custom Onboarding Workflows: Create custom onboarding workflows to streamline the process of bringing new hires into
the organization, from document submission to orientation scheduling.
- Task Assignment: Assign and track onboarding tasks, ensuring that all necessary steps are completed before a new employee’s
first day.
- Exit Management: Manage the offboarding process with exit interviews, clearance checklists, and document retrieval, ensuring
a smooth transition for departing employees.
7. Learning and Development
- Programs: Design and manage training programs, courses, and sessions to upskill employees and enhance their competencies.
- Course Management: Create and assign courses to employees, track progress, and evaluate the effectiveness of training programs.
- Assessment and Certification: Conduct assessments to evaluate employee learning outcomes and award certifications upon
successful completion of courses.
8.Payroll Integration
- Payroll Management: Integrate Zoho People with Zoho Payroll or other payroll systems to automate salary calculations, tax
deductions, and disbursements.
- Attendance and Payroll Sync: Automatically sync attendance and leave data with payroll, ensuring accurate salary processing.
- Expense Reimbursement: Manage employee expense claims and reimbursements, with integration into the payroll system for
seamless processing.
- Real-Time Analytics: Access real-time analytics and dashboards to monitor key HR indicators and make informed decisions.
10. Compliance and Security
- Data Privacy Compliance: Ensure compliance with global data privacy regulations, including GDPR, with features like consent management, data anonymization, and secure data storage.
- Audit Trails: Maintain detailed audit trails of all actions performed within the system, ensuring transparency
and accountability.
- Ticketing System: Use a ticketing system to track the status of HR cases, assign them to the appropriate HR personnel, and
ensure timely resolution.
- Knowledge Base: Create a knowledge base of FAQs and HR policies to help employees find answers to common questions
without needing to contact HR.
- Notifications and Alerts: Set up automated notifications and alerts to keep employees and managers informed of important HR
actions and deadlines.
13. Employee Engagement
- Surveys and Polls: Conduct employee surveys and polls to gather feedback, measure engagement, and identify areas for
improvement.
- Recognition Programs: Implement employee recognition programs to reward and motivate high performers.
- Share company-wide announcements, news, and updates directly through the employee self-service portal or via email.
14. Mobile Accessibility
- Zoho People Mobile App:Access all the features of Zoho People on the go with the mobile app, available for both iOS and
Android devices.
- Mobile Check-In/Out: Allow employees to clock in and out from their mobile devices, with location tracking for remote
or field employees.
15. Integration with Zoho Ecosystem and Third-Party Tools
- Zoho Suite Integration:Seamlessly integrate Zoho People with other Zoho applications, such as Zoho Payroll, Zoho Expense,
Zoho CRM, and Zoho Projects, for a unified business management experience.
- Third-Party Integrations:Connect with third-party tools like Slack, G Suite, Office 365, and others to enhance collaboration and
streamline HR processes.
Final Assessment
Zoho People provides a robust and flexible HRMS solution that caters to the diverse needs of organizations, helping them manage their workforce efficiently and foster a productive and engaged work environment
